Minutes of the Management Committee Meeting held on Wednesday 3rd September 2008 at the Bengeo Club
Committee Members Present: R.Bunce, C.Brooks, T.Brooks, B.Flack, S.Bentley, T.Hayden, G.Martin
Apologies: G.Talbot
The last minutes were signed and agreed as being a true reflection of the previous meeting.
Chairman’s Address
1. In Gary Talbot’s absence Sarah Bentley is taking over the Secretary duties.
Committee Members Reports
1. League Secretary – The August list of suspended players was passed to the Registrations Secretary. .
2. Treasurer – Everything is up to date. A further cheque for £87.25 has been forwarded to the Herts FA in respect of an alleged underpayment. (League Secretary to request breakdown of payments made to Herts FA in connection with affiliations this season)
3. Registrations Secretary – There are 450 players signed on so far.
4. Fines, Results and Press Secretary – Currently only Ware Saviours have overdue fines. Owing to both Cuffley 1st Team and Castle Snooker withdrawing from the League both will be fined £50. Due to the bond money received by Castle Snooker their fine has been set against this and the balance of £50 repaid. A fine will be issued in respect of Cuffley as their bond money has been transferred to the Reserve side.
Nothing to report in respect of Results and Press Secretary.
5. Referees Secretary – Please note your handbooks of an additional referee :
Mr V Shoebridge - Tel 01279 657158, Mobile 07720 710407
6. Fixtures Secretary – There have been a number of problems due to the fact that Broxbourne Borough Council have split the 12 Clubs using their pitches into 9 one week and 3 the next. Mr Bunce has contacted the Council to try and resolve it but until this problem has been sorted the fixtures will be hard to arrange.
7. Cup Competitions Secretary – Those clubs that were drawn against either Cuffley or Castle Snooker will now get a buy into the next round. It was agreed that Clubs could email/call their Division reps with the League Cup results. The Division Reps would be responsible for notifying the Cup Competitions Secretary. All County Cup results however must be given straight to Mr Flack.
8. Trophies Secretary – Nothing to report.
9. Social and Minutes Secretary – Nothing to report.
10. Division Reps –
1. A letter has been sent to all 1st Division Clubs advising what is expected from them with regards discipline and administration.
2. A couple of calls have been received from the new Clubs to check what they should be doing.
3. The Division 3 Rep has tried to speak to all Clubs in his division to discuss the rules and regulations. He is currently just waiting to speak to Goffs Gremlins.
Any Other Business
1. The next Management Committee meeting is to be held on Monday 6th October 2008 at the Bengeo Club. The minutes secretary advised she would be absent at this meeting.
2. The “Our Herts in Football” Magazine was passed around as there is a good right up about our League in it.
League Council Meeting 18 August 2008
Committee Members Present: B. Flack, R. Bunce, G. Talbot, C. Brooks, T.Brooks, G. Martin, T. Hayden, B.Tokely, S. Bentley
The Chairman opened the meeting at 8.30pm.
The meeting commenced with a Roll Call:
Present: Buntingford Cougars, Bury Rangers, Castle Snooker, Cuffley, Dane End Utd, FC Boca, Goffs Gremlins, Goffs Oak Comrads Club, Green Man, Hornsmill Old Boys, Jubilee, Millstream, New Riverside, PSV Shades, Real Potters Bar, Rosemill, Sun and Harrow, The Bridge House, The Salisbury, Van Hages, Waggon and Horses, Ware Saviours, White Lion, White Horse.
Absent: The Highway and Ware Saviours
The Chairman ran through the main rule changes from the AGM held in June, in particular the rule regarding the ID cards. The chairman reiterated that no match will start without the ID cards. A responsible person should carry the cards and any player not there for the kick off will not be eligible to play.
For those Clubs with reserve sides, players are only eligible to play for the team which they have signed on for in Cup games. For League games 2 reserve players may play for the 1st team and vice versa.
The results of each game and the goal scorers must be rang through to the relevant League Representatives on the Sunday evening. Any other problems should also be directed to the League Reps.
The chairman was pleased to report that the misconduct improved as the last season went on and stated that the Committee were committed to ensuring that any problems are dealt with in the appropriate manner.
Each of the Committee members were formally introduced:
Gary Talbot – League Secretary
Nothing to report
Bob Flack – Treasurer and Cup Competitions Secretary
Bob reported that the accounts were in a good position.
The League Challenge Cup and the Division Shield draws will take place at the end of the meeting. Whether or not the Jubilee Cup competition will run will be determined after Christmas.
The County Cup results must be in by 6 o’clock on the Sunday night. Otherwise the League will get fined who in turn will fine the Club concerned. Due to holiday Bob advised that he would call those concerned for their results on the 14/9.
Tracey Brooks – Registrations Secretary
Nothing to report
Clive Brooks – Results, Fines and Press Secretary
Clive advised that a guide was given in the hand book on how to complete the result cards. No excuses would therefore be accepted. First class stamps were requested to be used for postage. League result cards should be returned to Clive and Cup result cards to Bob.
Clubs were asked that they return the fine forms straight away. In all cases SAE are provided. If they aren’t returned within 7 days a new fine will be issued.
In order that the League gets good coverage in the paper Clive asked that all Clubs provide their Reps with a match report.
Ron Bunce – Referees and Fixtures Secretary
Ron thanked Clubs for the information given to him in respect of pitch availability.
Due to the number of referees on the League this season Ron advised that he would be in a position to appoint linesman to some games.
A question was raised as to whether Clubs will get prior notice of this. Ron confirmed they would and that it would be the Clubs responsibility to confirm the game with all 3 officials.
Ron advised that assessors will be going round to various matches, watching different Clubs from all divisions.
Graham Martin – Division 2 Rep
Graham provided all Division 2 clubs with his contact details.
Barry Tokely – Division 3 Rep
Barry advised he would be calling all Division 3 clubs during the week to introduce himself.
Sarah Bentley – Social and Minutes Secretary
Nothing to report
Tony Hayden – Trophies Secretary
Nothing to report
Any Other Business
1. Due to the continued absence of the Division 1 Rep a new volunteer was requested. Clive Brooks kindly offered and his appointment was approved by all present.
2. Castle Snooker made an appeal for players – currently they only have 10 signed on.
3. Following the end of the meeting Bob Flack drew the 1ST and 2nd rounds of the Division 1, 2 and 3 shields and League Challenge Cup (see separate sheet) The team drawn at home should provide the pitch and the away team pay the official.
The next draw will take place after Christmas.
4. All Clubs were requested to collect the new Handbook and other necessary documentation before leaving the meeting.
Minutes of the Management Committee Meeting held on Monday 4 August 2008 at the Bengeo Club
Committee Members Present: R.Bunce, C.Brooks, T.Brooks, B.Flack, S.Bentley, G.Talbot, T.Hayden, G.Martin
Apologies: T.Divett
The last minutes were signed and agreed as being a true reflection of the previous meeting.
Chairman’s Address
1. All details have now been passed to C.Brooks for printing the Directory.
This and the Rule Book will be ready for the League Council Meeting on 18th August.
2. The Committee decided to relinquish T.Divett of his position as Cup Competitions Secretary owing to his lack of attendance at the previous committee meetings. B.Flack has been appointed in his place.
Committee Members Reports
1. League Secretary – £210 was passed to the Treasurer in respect of Real Potters Bar.
Both Sky FC and Sailors 11 will not now be joining the League.
Division 1 and 2 will be going into the Intermediate Cup and Division 3 the Junior Cup.
Letters sent to all Clubs advising them of the League Council meeting and that only 2 contacts per Club are allowed.
2. Treasurer – A further cheque from the same Club as last month has been returned unpaid by the bank. Letter to be issued to the Club concerned stating will have to pay the outstanding money in cash at the League Council Meeting. Failure to do so will lead to their removal from the League.
B.Flack to chase up payment in respect of the Website advertising.
3. Registrations Secretary – Currently 8 Clubs have sent the cards in. Cheque received from Rosemill FC for their signing on’s.
4. Fines, Results and Press Secretary – Nothing to report though some Clubs are still phoning when they should be calling other Committee Members. Matter to be discussed at the LCM.
5. Referees Secretary – There are enough Referees for the new season.
6. Fixtures Secretary – The fixtures are near completion, though despite letters being sent both Bury Rangers and Buntingford have still not provided the dates when their pitches are available.
7. Cup Competitions Secretary – B.Flack is now the new Cup Competitions secretary. The draw will take place at the League Council Meeting.
8. Trophies Secretary – Nothing to report.
9. Social and Minutes Secretary – Nothing to report.
10. Division Reps – Nothing to report. Email addresses to be given to all Clubs in order for them to provide their results on a Sunday evening.
Any Other Business
1. The League Council Meeting will take place at Bengeo Club on 18 August 2008 at 8.30pm. Only 2 Club officials per team are allowed.
2. “Sunday Supplements” from the Van Hages FC website was discussed.
3. The next Management Committee meeting to be held on 3 September 2008 at the Bengeo Club.
Minutes of the Management Committee Meeting held on Monday 21 July 2008 at the Bengeo Club
Committee Members Present: R.Bunce, C.Brooks, T.Brooks, B.Flack, S.Bentley, G.Talbot, T.Hayden, G.Martin
Apologies: B.Tokely, T.Divett
Chairman’s Address
1. The typed rule amendments were presented to the Committee.
2. Dates of availability provided to S.Bentley to arrange for the next year.
Committee Members Reports
3. League Secretary – Sailors 11 are the only Club that has not currently paid the affiliation fees. G.Talbot to chase up before Friday.
4. Treasurer – A cheque has been returned unpaid by the bank. After some discussion it was agreed that the Club concerned will have to pay the outstanding monies by the League Council Meeting. 100 stamps were given to both R.Bunce and C.Brooks for dealing with league correspondence. £400 was paid to Hertford Town for the Cup finals next season (10th and 17th May). B.Flack to chase up payment in respect of the Website advertising.
5. Registrations Secretary - A copy of the suspension booklet was requested. Currently 6 Clubs have sent the cards in.
6. Fines, Results and Press Secretary – Nothing to report
7. Referees Secretary – There are currently 25 Referees signed on for the new season.
8. Fixtures Secretary – R.Bunce is trying to gets dates of availability from those Clubs who are pitch sharing. At present it appears that 1 in 3 of Bury Rangers games will have to be played late, though alternatives are still being looked at. A further Club from Potters Bar has asked to join the League. The Committee agreed to accept Real Potters Bar for next season. The White Horse is unable to play any home matches until mid October.
9. Cup Competitions Secretary – The draw will take place at the League Council Meeting. G.Martin to contact T.Divett.
10. Trophies Secretary – The Referee of the year award will be known from now on as the ‘Robert Russ Memorial Trophy’.
11. Social and Minutes Secretary – Nothing to report.
12. Division Reps – Nothing to report.
Any Other Business
1. Jack Collier from Castle Snooker would like to advertise for players. He can be contacted on 01992 583760 or 07946 404946.
2. The League Council Meeting will take place at Bengeo Club on 18 August 2008 at 8.30pm. Only 2 Club officials per team are allowed.
3. Reminder for all Clubs that per the FA handbook they are able to apply for 2 FA Cup final tickets. See the handbook for further details.
4. The next Management Committee meeting to be held on 4 August 2008 at the Bengeo Club.